How to void a check in QuickBooks
Voiding or cancelling a check is not an easy task. If you are the one who does lots of transactions by check, you can understand the pain. Remember the days when you by mistake issued the check to the wrong person, or you entered the wrong digits, and then realized the mistake.
Well, many people like you go through the same situation.
If you’ve ever been through this kind of situation, you might feel nervous. What happens if the check bounces? What happens if the wrong person withdraws the amount from your account?
To cope with this situation we reverse the transaction, or we say we cancelled the check.
QuickBooks has this feature, that you can make any check, anytime void. Voiding a check in a QuickBooks is very simple.
In this article, we will discuss, how to void a check in QuickBooks?
Let us understand in a detailed manner.
What is the void check?
The first question is what is the void check? In simple language, it is the process of making a check useless. Void means blank, null, nothing. Means it is of no use. That’s the aim. If you have been to the bank, you will definitely see a check, written void at the backside. This means, now this check is of no use. No action should be taken on this check.
We hope you understand what is a void check. Voiding a check is just reversing or cancelling the check so a false transaction should happen.
How to void a check manually?
Ok voiding a check is not as tough as we think. Let’s do it –
Take a pen (blue/black)
Get a check you want to void
Write VOID in a capital letter or in a small letter, in the front of the check or at the back.
That’s it. Your check has been voided.
Now just keep it in the record.
How does a voided check work?
As soon as you voided the check, it becomes zero. Now no transaction should be made on this check. It stops fraud or any other mishap.
Steps to void a check in QuickBooks
Here are a few steps by which you can void a check
Open Quickbooks and go to the Banking
Then go to the write check window.
Select the account, from which the check was issued.
After selecting the account, click on the edit
When you click on edit you see an option to void a check
Click on the void check
When you click on void check, you get a confirmation message that you are sure you want to make this check void.
Just confirm it and your check becomes void.
These simple steps lead you to make your check void.
How to avoid a check if it was reconciled?
What if you want to void a check which was already reconciled. If your check has been already reconciled and you want to void it just undo the reconciliation. After undoing the reconciliation, follow these steps-
Go to the Banking option.
Select option Use register.
Select the account that issued the check.
Next, go to the edit and select void check.
QuickBooks asks you for permission.
Grant the permission and your check become void.
How can you undo the reconciliation?
If you wonder, how to undo a reconciliation so you can avoid a check. Follow these steps –
Open your QuickBooks software
Go to the Gear option.
Select the option Reconcile.
After selecting reconcile, select Reconcile history.
In reconcile history, choose the account.
In account, go for the report of that account.
When you click on a report, you get the option of undoing.
Click on undo and then OK.
Voiding payroll check
Here if you are voiding a payroll check and you have filled up all the details, then definitely it makes a huge effect in your book. Follow these steps to void a payroll check.
Go to the Banking.
When you click on employees, a drop-down menu appears.
Click on void paychecks.
When you click on void paychecks, it ask for a date.
Enter the date on which the check was issued.
Click on Ok.
And your payroll check becomes void.
Voiding a paper check
Here are the steps to make your paper check void.
Open the dashboard of software and click on Banking.
A drop-down menu appears, click on write the check.
Select the account
After selecting the account, enter the issue date, payee’s name, etc.
Click on Edit.
Enter the amount zero.
QuickBooks ask you for permission. Just ok.
And your paper check becomes void.
QuickBooks has all the features you need for your business. You can easily avoid a check using QuickBooks. It is just a few clicks away. In businesses, there is a time when you need immediate action. And in such conditions software like QuickBooks comes handy. You don’t need to remember the cheek number or any minor details of your check. All these data will be efficiently handled by QuickBooks.
We hope this article is useful for you.